Internet Society of Australia
A Chapter of the Internet Society
ABN 36-076-406-801

Privacy Policy of the Internet Society of Australia

Information about our Organisation and Web site

The Internet Society of Australia (ISOC-AU) is a non-profit, membership-driven organisation which promotes development of the Internet based upon the needs of Australian end-users. This statement describes the information gathering and dissemination practices of ISOC-AU and its website: www.isoc-au.org.au.

Information We Gather

When you join our organisation

When you apply to become a member of ISOC-AU, our registration form requires you to provide us with contact information, including your name and email address. Our constitution requires us to ask this information. You may also provide us with financial information when making a payment (eg. a credit card number or a cheque).

We record and use the contact information from the registration form and use it to contact you and to send you information about ISOC-AU. We occasionally include promotional material from our sponsors in these mailings. Any financial information that you provide is recorded and is used only to bill you for membership and/or renewals.

We may run online or offline surveys and ask members for demographic information (like postcode, age, or other interests). This information helps us understand how to better serve our members.

We do not share information with anyone except (on occasion) our parent organisation: The Internet Society (ISOC). ISOC's privacy statement can be found at: www.isoc.org/help/privacy/.

When you visit our web site

You can visit our Web site and browse without disclosing your personal data. However, we may use your IP address to help diagnose problems with our server and to administer our web site. We may also use your IP address in statistical analysis of traffic on our web site.

We do not use cookies on our Web site. We do not automatically log personal data nor do we link information automatically gathered through our web site with personal data about specific individuals.

The services and links of our Web site

Links: Our ISOC-AU website also contains links to other sites. Although we are careful about the sites that we link to, we are not responsible for the privacy practices or the content of these other sites.

Public Forums: We make online public forums available to our members and to casual visitors to our web site. Public Forums including email mailing lists and Internet Relay Chat. Please remember that any information that is disclosed on these Public Forums becomes public information and you should exercise caution when deciding to disclose your personal information.

Data Collection and Purpose Specification

You should be aware that we do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.

We do not collect or use personal data for any purpose other than we have indicated in this document.

If we wish to use your personal data for new purposes, outside of the scope of what we have set out in this document we will contact you to make you aware of our intent.

Privacy of Minors

We do not knowingly collect personal data from minors (persons under the age of 18). Whilst we do not take specific steps in relation to information about minors, we believe that the privacy measures we have instituted under this policy adequately protect the interests of all members.

Opt-in/Opt-out

You must opt-in in order to join our forums and email lists, and you may opt-out of all non-essential email and postal mail.

Whenever we provide you an opportunity to opt in to receiving communications from us we also provide you an opportunity to opt-out. We also record that you gave us permission to communicate.

Confidentiality/Security

The Internet Society of Australia and its web site, together with ISOC-AU's web-hosting provider, have security measures in place to protect against the loss, misuse and alteration of the information under our control.

While no data transmission over the Internet can be guaranteed to be 100 percent secure, we take measures designed to protect the data transmitted to us.

Access to our databases, including the member database and system administration logs is restricted to authorized personnel. Online transactions of a sensitive nature, e.g. credit card numbers, are protected by secure browser connections.

Our site supports use of secure socket layer (SSL) encryption technology to encrypt your personally identifiable information prior to transmission over the Internet. Users whose browsers do not support SSL encryption are encouraged to contact us by phone or in writing.

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

Your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.

Access to the personal data we may hold about you

You can ask us whether we keep personal data about you. We will provide you with a readable copy of the personal data which we keep about you, within a week, although we may require proof of your identity. We provide this information without any charge.

To contact us:

send email to: membership@isoc-au.org.au
send postal mail to:
PO Box 152, Civic Square ACT 2608 AUSTRALIA
telephone us on: +61 2 6257 5544

We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:
- erased
- rectified or amended
- completed

We reserve the right to refuse to provide our visitors with a copy of their personal data, but will give reasons for our refusal. We do, however, allow you to challenge our decision to refuse to provide you with a copy of your personal data.

Privacy Support

If you have any questions or comments about this privacy statement or the practices of ISOC-AU or its web site please contact us:

- via email: membership@isoc-au.org.au
- or write to:
Internet Society of Australia
PO Box 152
Civic Square ACT 2608
Tel: (02) 6257 5544
Fax: (02) 6262 9938

The first draft of this privacy policy was created with the help of the TRUSTE Privacy Wizard: http://www.truste.org/wizard. The OECD also has a useful privacy statement generator - see www.isoc.org/.

17.03.2001